Last updated: 02 November 2026
01. Booking and Confirmation
1.1. Photography bookings can be made through the website, email, telephone or other agreed communication channels.
1.2. A booking is confirmed when the customer and photographer have agreed on the service, package, date, time, location and price in writing.
1.3. The customer will receive written confirmation of the booking.
1.4. Any special requests or arrangements should be communicated before the booking is confirmed.
1.5. A booking payment may be required to secure the agreed photography date, as explained in Section 6.
02. Photography Session
2.1. The photography service includes:
- Communication and planning before the session.
- The agreed photography session.
- Professional selection of successful photographs.
- Post-processing and editing.
- Digital delivery of the agreed number of finished photographs.
2.2. The service is provided according to the selected photography package.
03. Photography Style and Image Editing
3.1. Customers are encouraged to review the IdeaCave Studios portfolio before booking.
3.2. The photographer maintains their own artistic style, editing approach and creative direction.
3.3. RAW files, unedited photographs and rejected images are not included.
3.4. Customers may communicate reasonable editing preferences before the session.
3.5. Customers should not apply filters or substantially alter the delivered photographs in a way that misrepresents the photographer’s original work.
04. Proofing Gallery & Image Selection
4.1. After the session, the photographer will review the photographs & provide a selection of suitable preview images through a private online proofing gallery or another agreed digital method.
4.2. Preview images may include basic exposure and colour adjustments, a watermark and reduced resolution. They are provided for selection purposes only and are not final edited photographs.
4.3. Customers must select the number of photographs included in their purchased package.
4.4. Additional edited photographs may be purchased according to the additional pricing rules communicated by IdeaCave Studios.
4.5. Customers should complete their selections within 7 calendar days of receiving the proofing gallery. If additional time is required, they should contact the photographer.
4.6. Preview images must not be downloaded, reproduced, published, shared or otherwise used without written permission.
4.7. The photographer does not guarantee a specific photograph, expression or pose unless agreed upon in advance.
05. Image Delivery
5.1. Finished photographs are delivered digitally through a private online gallery or another agreed digital method.
5.2. Standard delivery time is approximately 14–21 days after the session and receipt of full payment.
5.3. Delivery may take longer during particularly busy periods, in which case the customer will be informed.
5.4. The customer is responsible for downloading and safely storing their photographs.
5.5. The online gallery is normally available for 30 days after delivery.
06. Payments and Invoicing
6.1. A booking payment of 30% may be required to secure the agreed photography date.
6.2. The remaining balance is payable according to the invoice issued after the session.
6.3. Invoices are issued directly by IdeaCave Studios.
6.4. The standard payment period is 14 days unless otherwise agreed.
6.5. Final photographs are delivered after full payment has been received.
6.6. Late payments may be subject to applicable statutory interest and permitted collection costs.
07. Cancellation and Rescheduling
7.1. If a customer cannot attend due to illness, an emergency or another reasonable circumstance, they should contact the photographer as soon as possible.
7.2. Reasonable rescheduling requests will be accommodated without an additional rescheduling fee, subject to availability.
7.3. If a customer wishes to cancel a confirmed booking, they should notify the photographer in writing.
7.4. Any cancellation compensation must be reasonable and based on applicable law, actual costs incurred and demonstrable losses.
7.5. Booking payments will be taken into account when calculating any amount refundable or payable.
08. Statutory Right of Withdrawal
8.1. For bookings made remotely, customers may have a statutory 14-day right of withdrawal under Finnish consumer protection legislation.
Where applicable:
8.2. Customers will be provided with information about their withdrawal rights.
8.3. If a customer requests that photography services begin during the withdrawal period, the required express request and acknowledgements will be obtained.
8.4. Charges for services already performed following a valid withdrawal request will be handled according to applicable legislation.
8.5. Any statutory exceptions to the withdrawal right will be applied only where their legal conditions are met.
09. Customer Responsibilities
9.1. Customers are responsible for:
- Arriving at the agreed time and location.
- Providing accurate booking information.
- Communicating important requirements before the session.
- Obtaining necessary permissions for photography at private or restricted locations.
- Supervising children and pets throughout the photography session.
9.2. Parents or guardians are responsible for their children.
9.3. Pet owners are responsible for their animals and their behaviour.
10. Children and Newborn Photography
10.1 Appropriate permission from a legal guardian is required when photographing minors.
10.2. Parents or guardians are responsible for their children’s wellbeing and supervision.
10.3. Newborn photography is conducted with the baby’s safety and comfort as the highest priority.
10.4. The photographer will not perform poses or handling techniques beyond their training and competence.
10.5. The photographer may pause or discontinue an activity if safety or wellbeing becomes a concern.
11. Weather and Outdoor Photography
11.1. Outdoor sessions are subject to weather and environmental conditions.
11.2. If weather conditions are unsuitable or unsafe, the photographer may recommend postponing the session.
11.3. A replacement date will be arranged by mutual agreement without an additional rescheduling fee.
11.4. Customers will be informed of any necessary changes as early as reasonably possible.
12. Copyright and Image Usage Rights
12.1. Copyright and applicable related rights remain with the photographer.
12.2. Customers receive a non-exclusive personal-use licence for their purchased photographs.
12.3. Customers may download, print and share their photographs for personal purposes, including personal social media accounts.
12.4. Commercial use, resale, commercial redistribution and licensing to third parties require prior written permission.
12.5. Customers should not substantially modify the photographs or remove photographer identification in a way that misrepresents the original work.
13. Portfolio and Marketing Usage
13.1. IdeaCave Studios may wish to showcase selected photographs through its website, portfolio, social media, marketing materials and photography exhibitions.
13.2. Customer permission will be requested separately before photographs are used for marketing or portfolio purposes.
13.3. Permission is voluntary and is not a condition of booking.
13.4. Customers may decline without affecting their photography service or package price.
13.5. For photographs involving children, appropriate permission from their legal guardians will be obtained separately.
14. Image Storage and Backup
14.1. IdeaCave Studios takes reasonable steps to protect and back up photographs during the production and delivery process.
14.2. Customers are responsible for downloading and backing up their delivered photographs.
14.3. The photographer does not guarantee permanent storage of photographs.
14.4. Working files and RAW photographs may be deleted in accordance with the photographer’s retention practices and applicable legal requirements.
15. Photographer’s Responsibilities
15.1. IdeaCave Studios will make reasonable professional efforts to provide the agreed photography service.
15.2. If unexpected circumstances, such as illness or equipment failure, prevent the photographer from providing the service, the customer will be informed as soon as possible.
15.3 A replacement date or appropriate refund will be discussed where necessary.
15.4. Nothing in these terms excludes liability where such exclusion is prohibited by law.
16. Price Changes
16.1. IdeaCave Studios reserves the right to update its published prices and photography packages.
16.2. Price changes apply to future bookings only.
16.3. Confirmed bookings retain the price agreed at the time of booking, unless additional services or changes are agreed upon.
17. Privacy and Personal Information
17.1. Further information about personal data processing, retention and customer rights is provided in the IdeaCave Studios Privacy Policy.